- Date: May 23, 2013
- Date: May 25, 2013
- Date: May 25, 2013
- Date: May 25, 2013
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Clerks Department
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The Clerk's Department is an essential link between Uxbridge ratepayers and Council. This Department acts as a secretariat to Council and its Committees, administers legislative requirements under the Ontario Municipal Act and other statutes, maintains corporate records and vital statistics including acting as a Commissioner of Oaths and preparing certified documents. The Department also maintains the Township web site. With the Municipal Law Enforcement function falling under the Department, another important aspect is the updating of the Township's regulatory by-laws. All the Township's By-laws are kept in the Department and are updated as required.
The Clerk's Department provides support to the following: Council and Committee of Council, as well as providing services in accordance with Provincial legislative requirements including the registration of deaths and issuance of Marriage Licenses. In addition, the department maintains the Town's corporate records and processes requests under the Municipal Freedom of Information and Protection of Privacy Act. The Clerk's Department is also responsible for the administering of municipal lottery licenses. Finally, the Clerk's Department is responsible for the issuance of all Business Licenses. The Department is also responsible for organizing and delivering the municipal election once every four years.
For complete details regarding the Clerk's Department, its mandate and responsibilities please contact:
Debbie Leroux, Director of Legislative Services/Clerk
51 Toronto Street South
P.O. Box 190
Uxbridge, Ontario
L9P 1T1
Tel: 905-852-9181 ext. 228
Fax: 905-852-9674
dleroux@town.uxbridge.on.ca
Paul Shipway, Deputy Clerk
51 Toronto Street South
P.O. Box 190
Uxbridge, Ontario
L9P 1T1
Tel: 905-852-9181 ext. 209
Fax: 905-852-9674
pshipway@town.uxbridge.on.ca
Laura Rupprecht, Clerk's Assistant
51 Toronto Street South
P.O. Box 190
Uxbridge, Ontario
L9P 1T1
Tel: 905-852-9181 ext. 220
Fax: 905-852-9674
lrupprecht@town.uxbridge.on.ca
Jennifer Beer, Administrative Assistant/Receptionist
51 Toronto Street South
P.O. Box 190
Uxbridge, Ontario
L9P 1T1
Tel: 905-852-9181 ext. 201
Fax: 905-852-9674
jbeer@town.uxbridge.on.ca
Request for Deputation before Council/Committee
Please complete the Request for Deputation Council/Committee form and email to: info@town.uxbridge.on.ca
Personal information on this form is collected under the legal authority of the Municipal Act, S.O. 2001, c.25 as amended. The information is collected and maintained for the purpose of creating a record that is available to the general public pursuant to Section 27 of the Municipal Freedom of Information and Protection of Privacy Act. Questions about this collection should be directed to the Clerk’s Office, The Corporation of the Township of Uxbridge, 51 Toronto St South, Box 190, Uxbridge, ON L9P 1T1.
Request for a Birth Certificate
Request for a Death Certificate
Request for a Marriage Certificate
Marriage Licence Information
Application for Marriage Licence
For Information on Persons Willing to Perform Marriage Ceremonies - Click Here
Lottery Licensing
Alcohol and Gaming Commission of Ontario
Comprehensive Business Licensing Application Form
CLERK'S DEPARTMENT FEES
| ITEM | FEE |
|---|---|
| Lottery License Fees | |
| Raffles | 3% of cash value of all prizes |
| Break Open Ticket | 3% of cash value of all prizes |
| Bingo | 3% of cash value of all prizes |
| Bazaar | 3% of cash value of all prizes |
| Commissioning of Affidavits/Declarations and Certification of documents - non municipal | $20 |
| Documents requiring preparation by staff (Affidavits/Declarations) - non municipal | $25 |
| Record/Research Fee Search (other than Freedom of Information requests) | $40/hr |
| Preparation and Registration of Agreements | $300.00 |
| Township Zoning By-law 81-19 (Picked up at Municipal Office) |
$75.00 (Hard Copy) $25.00 (CD Format) |
| Township Zoning By-law (Mailed) |
$85.00 (Hard Copy) $35.00 (CD Format) Plus Postage Cost |
| Zoning Maps (Small) | $5.00 |
| Zoning Maps (Large) | $10.00 |
| Official Plan Coloured Maps | $10.00 plus HST |
| Township Official Plan (Picked up at Municipal Office) |
$75.00 (Hard Copy) $25.00 (CD Format) |
| Township Official Plan (Mailed) |
$85.00 (Hard Copy) $35.00 (CD Format) Plus Postage Cost |
| Official Plan Coloured Maps | $10.00 |
| General Administration Fee | $50.00 |
| Liquor Licence Board of Ontario Applications for Council Clearance | $25.00 |
| Land Division Clearance Letter | $100.00 |
| OPA-FIT Municipal Support Resolution | $100.00 |
| Compliance Letter | $40.00 |
| Restaurant License | $50.00 |
| Auto Wreckers | $150.00 |
| New Taxi/Limousine Owner | $1,000.00 |
| New Taxi/Limousine Driver | $100.00 |
| Taxi/Limousine Owner Renewal | $125.00 |
| Taxi/Limousine Driver Renewal | $30.00 |
| Go Kart Kartways | $150.00 |
| Refreshment Vehicles | $300.00 1st Vehicle and $100.00 for each additional |
| Refreshment Vehicle Operator | $25.00 |
| Places of Amusement | $300.00 |
| Transient Trader |
$200.00/one location $100.00/day from place to place |
| Second Hand Shop | $300.00 |
| Pawnbroker | $200.00 |
| Methadone Maintenance Treatment Establishment | $1,000.00 |
| Licence Hearing Fee | $50.00 |
| Licence Late Application Fee | $25.00 |
| Licence Replacement Fee | $25.00 |
| Line Fence Act Fee | $250.00 |
|
Photocopies - Black & White (8x11 & 8x14) Black & White (11x17) - Coloured (8x11 & 8x14) Coloured (11x17) |
$0.50 per page |
| Large Size Maps and Plans - sent out for copying or production | Copying/Production costs plus $15.00 Admin. Fee |
| Cash-in-lieu of Parking Spaces | $2,500.00/space plus $300.00 for Preparation and Registration of Agreement |
| Marriage License | $125.00 |
| Marriage Ceremonies | $225.00 |
| Witness for Marriage Ceremony | $25.00 per witness |
| Birth Registration Fee | $15.00 |
| Travel Letter | $20.00/per letter |
| Burial Permits (within and outside Township boundaries | $12.00 |
| Burial Permits outside normal business hours (Burial Permit is in addition to after hours fee) | $50.00 (plus $12.00 of Burial Permit Fee) |
| Agenda Subscription | $15.00 for each publication |
| Council By-laws, Studies and Reports | Cost determined based on staff and photocopy charges, not to exceed full cost recovery |
| Liquor License Board of Ontario applications for Council Clearance | $25.00 |
| Freedom of Information Application (established by Provincial Legislation) | $5.00 |
| Freedom of Information Search Time (established by Provincial Legislation) | $7.50/15 minutes search time plus photocopying ($0.20 per page) |
| Meeting Rooms/Council Chambers - Non Profit Groups During Normal Business Hours | $0.00 |
|
Meeting Rooms/Council Chambers - weekends/holidays by Non-Profit Groups -opening and closing |
$75.00/day |
| Meeting Rooms/Council Chambers Outside Groups/committees - during normal business hours | $15.00/hour |
| Meeting Rooms/Council Chambers - weekends/holidays by outside groups/committees - for opening and closing | $75.00/day |
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Registration of 2-Unit Houses Part 1 - Application Processing Part 2 - Initial & Final Inspection and Registration. Part 3 - Each Additional Inspection required over and above the Initial & Final Inspection |
$125.00 $125.00 $50.00 |