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Clerks Department
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PDFThe Clerk's Department is an essential link between Uxbridge ratepayers and Council. This Department acts as a secretariat to Council and its Committees, administers legislative requirements under the Ontario Municipal Act and other statutes, maintains corporate records and vital statistics including acting as a Commissioner of Oaths and preparing certified documents. The Department also maintains the Township web site. With the Municipal Law Enforcement function falling under the Department, another important aspect is the updating of the Township's regulatory by-laws. All the Township's By-laws are kept in the Department and are updated as required.
The Clerk's Department provides support to the following: Council and Committee of Council, as well as providing services in accordance with Provincial legislative requirements including the registration of births and deaths and issuance of Marriage Licenses. In addition, the department maintains the Town's corporate records and processes requests under the Municipal Freedom of Information and Protection of Privacy Act. The Clerk's Department is also responsible for the administering of municipal lottery licenses. Finally, the Clerk's Department is responsible for the issuance of all Business Licenses. The Department is also responsible for organizing and delivering the municipal election once every four years.
For complete details regarding the Clerk's Department, its mandate and responsibilities please contact:
Debbie Leroux, Clerk
51 Toronto Street South
P.O. Box 190
Uxbridge, Ontario
L9P 1T1
Tel: 905-852-9181 ext. 228
Fax: 905-852-9674
dleroux@town.uxbridge.on.ca
Paul Shipway, Deputy Clerk
51 Toronto Street South
P.O. Box 190
Uxbridge, Ontario
L9P 1T1
Tel: 905-852-9181 ext. 209
Fax: 905-852-9674
pshipway@town.uxbridge.on.ca
Laura Rupprecht, Clerk's Assistant
51 Toronto Street South
P.O. Box 190
Uxbridge, Ontario
L9P 1T1
Tel: 905-852-9181 ext. 220
lrupprecht@town.uxbridge.on.ca
Fax: 905-852-9674
Request for a Birth Certificate
Request for a Death Certificate
Request for a Marriage Certificate
Application for Marriage Licence
For Information on Persons Willing to Perform Marriage Ceremonies - Click Here
Lottery Licensing
Application for Lottery Licensing
CLERK'S DEPARTMENT FEES
| ITEM | FEE |
|---|---|
| Lottery License Fees | |
| Raffles | 3% of cash value of all prizes |
| Break Open Ticket | 3% of cash value of all prizes |
| Bingo | 3% of cash value of all prizes |
| Bazaar | 3% of cash value of all prizes |
| Certification of Documents/Commissioning of Affidavits | $20 |
| Commissioning of Affidavits/declarations - non municipal | $25 |
| Record Search | $40/hr plus GST |
| Preparation and Registration of Agreements | $300.00 plus GST |
| Township Zoning By-law 81-19 (picked up) |
$75.00 plus GST (Hard Copy) $25.00 plus GST (CD Format) |
| Township Zoning By-law (mailed) |
$85.00 plus GST (Hard Copy) $35.00 plus GST (CD Format) Plus $10.00 Admin Fee and Postage Cost |
| Zoning Maps (small) | $5.00 plus HST |
| Zoning Maps (Large) | $10.00 plus HST |
| Official Plan Coloured Maps | $10.00 plus HST |
| Township Official Plan (picked up) |
$75.00 plus HST (Hard Copy) $25.00 plus HST (CD Format) |
| Township Official Plan (mailed) |
$85.00 plus HST (Hard Copy) $35.00 plus HST (CD Format) Plus $10.00 Admin Fee, plus cost of postage |
| Land Division Clearance Letter | $100.00 |
| Compliance Letter | $50.00 |
| Restaurant License | $50.00 |
| Auto Wreckers | $150.00 |
| New Taxi/Limousine Owner | $1,000.00 |
| New Taxi/Limousine Driver | $100.00 |
| Taxi/Limousine Owner Renewal | $125.00 |
| Taxi/Limousine Driver Renewal | $30.00 |
| Go Kart Kartways | $150.00 |
| Refreshment Vehicles | $300.00/Vehicle |
| Refreshment Vehicle Attendant | $25.00 |
|
Photocopies - Black & White Black & White (11x17) - Coloured Coloured (11x17) |
$0.50 per page, plus HST |
| Cash-in-lieu of Parking Spaces | $2,500.00/space plus $300.00 for preparation and registration of agreement |
| Marriage License | $125.00 |
| Birth Registration Fee | $15.00 |
| Travel Letter | $20.00/per letter |
| Burial Permits (within and outside Township boundaries | $12.00 |
| Burial Permits outside normal business hours (Burial Permit is in addition to after hours fee) | $50.00 (plus $12.00 of Burial Permit Fee) |
| Agenda Subscription | $15.00/publication plus HST |
| Council By-laws, Studies and Reports | Cost determined based on staff and photocopy charges, not to exceed full cost recovery plus GST |
| Liquor License Board of Ontario applications for Council Clearance | $25.00 |
| Freedom of Information (Application) | $5.00 |
| Freedom of Information (search time) | $7.50/15 minutes search time plus photocopying ($0.20 per page) |
| Meeting Rooms/Council Chambers - Non Profit Groups During Normal Business Hours | $0.00 |
|
Meeting Rooms/Council Chambers - weekends/holidays by Non-Profit Groups -opening and closing |
$75.00/day |
| Meeting Rooms/Council Chambers Outside Groups/committees - during normal business hours | $15.00/hour |
| Meeting Rooms/Council Chambers - weekends/holidays by outside groups/committees - for opening and closing | $75.00/day |
|
Registration of 2-Unit Houses Part 1 - Application Processing Part 2 - Initial & Final Inspection and Registration. Part 3 - Each Additional Inspection required over and above the Initial & Final Inspection |
$125.00 $125.00 $50.00 |