Eligibility to Run for Office

The next regular municipal election will be held on Monday, October 22, 2018. Individuals may consider running for the following offices:

Mayor

One (1) to be elected by all electors in the Township of Uxbridge

Regional Councillor

One (1) to be elected by all electors in the Township of Uxbridge

Ward Councillors

Five (5) to be elected, by electors in one of five wards, in the Township of Uxbridge

Regional Chair

One (1) to be elected by all electors in the Region of Durham

English Language Durham District School Board

One (1) Trustee to be elected to represent the combined area of the Townships of Uxbridge, Scugog and Brock

English Language Durham Catholic District School Board

One (1) Trustee to be elected to represent the combined area of the Townships of Uxbridge, Scugog and Brock

Le Conseil Scolaire Viamonde (French-Language Public School)

One (1) Trustee to be elected by all french public electors in the Region of Durham, the Counties of Haliburton, Northumberland and Peterborough, and the Cities of Kawartha Lakes, Peterborough and Quinte West.

Le Conseil scolaire catholique MonAvenir (French-Language Separate School)

One (1) Trustee to be elected by all french catholic electors in the Region of Durham, the Counties of Northumberland and Peterborough and the Cities of Kawartha Lakes, Peterborough and Quinte West.

A person is entitled to be a candidate in the 2018 municipal election if they are an eligible elector. A candidate must be eligible as of the day they are nominated and must remain eligible throughout the election period and, if elected, throughout the term of office.

Who Can be a Candidate?

A person is entitled to be a candidate for mayor or councillor if he or she:

  • is a resident of the Township of Uxbridge, or an owner or tenant of land in the Township of Uxbridge, or the spouse of such an owner or tenant;
  • is a Canadian citizen;
  • is at least 18 years old; and
  • is not legally prohibited from voting.

Who Cannot be a Candidate?

The following people are disqualified from being elected as a member of council, or from holding office as a member of council:

  • an employee of the municipality unless they take an unpaid leave of absence beginning the day they are nominated and resign if elected to the office.
  • a judge of any court.
  • a member of the Provincial Legislature, the Federal House of Commons or Senate who has not resigned from their office by the close of nominations. Proof of resignation must be provided by the close of nominations or the Clerk will not certify the nomination.
  • a candidate who failed to file the necessary financial statement(s) in the last municipal election or by-election.

What's My Ward?

On July 10, 2017, Council passed By-law No. 2017-96, a by-law to re-divide the Township of Uxbridge ward boundaries. 

Not sure which ward you want to run in? Use the interactive Uxbridge Ward Map to find out. All you need to do is enter your address to find information about your ward.

Click here to access the Uxbridge Ward Map Tool

Nomination Information

To run for the office of mayor, councillor or school board trustee candidates must file a prescribed Nomination Paper. Candidates cannot raise or spend any money on their campaign until this nomination paper is filed. Nomination papers must be filed by the candidate, in person, or by an agent acting on the candidate’s behalf at Town Hall, 51 Toronto Street South, Uxbridge Ontario during regular office hours.

The Nomination Paper may not be faxed, mailed or emailed, as an original signature is required. If an agent of the candidate is filing the Nomination Paper, the form must be fully completed by the candidate prior to filing. The candidate or the agent filing the nomination paper will be required to present proof of identity.

Candidates can begin filing their Nomination Papers on Tuesday, May 1, 2018, at 8:30 am. Nominations can be submitted up until Friday, July 27, 2018, at 2 pm.

Candidate Handbook

The Candidate handbook has been prepared by the Township of Uxbridge Clerk’s Department to assist you, as a candidate for elected office, in the upcoming Municipal Election. It includes information on legislative requirements, key dates, and procedures regarding nominations for office, election expenses, and qualification requirements for candidates.  Additional information, including a brief summary of the duties and responsibilities of Council has also been included. Click here to access the complete candidate package. 

What you need for filing:

Please use the prepared checklist to assist Candidates with what is required to file a Nomination.

  • A completed copy of the nomination form (Form 1)
  • A completed Endorsement of Nomination (Form 2) with a minimum of 25 people endorsing the nomination (only applicable to candidates running for council)
  • Filing fee of $200.00 must accompany the nomination form for the office of Mayor. Payment shall be made by cash, debit or certified cheque.
  • Filing fee of $100.00 must accompany the nomination form for all other candidates. Payment shall be made by cash, debit or certified cheque.
  • Proof of identity

Note: Nomination Papers are public documents and are available for inspection in the Clerk’s Office.

Forms

Nomination Form 

Form 1

Endorsement of Nomination

Form 2

Financial Statement - Auditor's Report

Form 4

Financial Statement - Subsequent Expenses

Form 5

Notice of Extension of Campaign Period

Form 6

Withdrawal of Nomination

Form EL 19

Application to Amend Voters' List

Form EL 15

Statement of Required Deposit Fees for 2018 Municipal Election Signs

Form EL 01

Voters List Request

Form EL 14

Candidate Campaign Information Form 

Form EL 52 A

At the time of registration of the Nomination Papers, the Clerk or designate, will ensure the following:

  • The Nomination forms are complete and a copy is provided to the candidate;
  • The candidate is aware of how their name will appear on the ballot;
  • The prescribed nomination fee is received and a receipt is given to the candidate and a copy retained for the file;
  • The Certificate of Preliminary Maximum Expenses, at filing, has been completed and given to the candidate and a copy retained for the file;
  • The Personal Information Release Form has been completed and a copy is provided to the candidate;
  • The Candidate’s Package has been given to each candidate;
  • The Candidate has provided the applicable sign deposit and a receipt is given to the candidate and a copy retained for the file; and
  • The candidate’s name is added to the Township’s website together with any personal information permitted by the candidate. Names will be added by race in the order that nominations are received.

Endorsement of Nominations for Mayor or Councillor

The nomination papers of a candidate running for the office of mayor or councillor must be submitted with a Endorsement of Nomination (Form 2)

At least 25 people must endorse a candidate’s nomination for the office of mayor or councillor. Those endorsing a nomination must be eligible to vote as of the day they sign the Endorsement of Nomination (Form 2).

Withdrawal of Nomination

A candidate who wishes to withdraw his or her nomination must notify the Clerk in writing before 2 pm on Friday, July 27, 2018. The candidate must file their withdrawal or statement in person and may be required to provide identification.

The candidate will still be required to submit a financial statement (due no later than Friday, March 29, 2019, at 2 pm) covering all financial transactions up to the time of the withdrawal.

Campaign Finances

Candidates cannot raise or spend any money on their campaign until they have filed a nomination paper and opened a bank account exclusively for the purposes of the election campaign.

Candidates are responsible for keeping records of the financial activities related to their campaign and are required to keep these records until November, 2022 when the next council or school board takes office.

Contributions

Campaign contributions are any money, goods or services that are given to a candidate for use in their campaign, including money and goods that a candidate contributes to themselves. Candidates must issue a receipt for every contribution they receive. The receipt should show who made the contribution, the date, and the value of the contribution.

Any person who is a resident of Ontario may contribute to a candidate’s campaign.

The following persons and entities shall not make a contribution:

  • A federal political party registered under the Canada Elections Act (Canada) or any federal constituency association or registered candidate at a federal election endorsed by that party.
  • A provincial political party, constituency association, registered candidate or leadership contestant registered under the Election Finances Act.
  • A corporation that carries on business in Ontario.
  • A trade union that holds bargaining rights for employees in Ontario.
  • The Crown in right of Canada or Ontario, a municipality or a local board.

Individuals may contribute a maximum of $1,200 to a single candidate. This includes the value of any goods or services donated to the campaign. Individuals may not contribute more than $5,000 in total to candidates running for offices on the same council or school board. Any contribution of money must come directly from the contributor.

Contributions greater than $25 may not be made in cash. All contributions above $25 must be made by cheque, money order, or by a method that clearly shows where the funds come from.

Candidates are required to inform each of their contributors of these contribution limits.

Campaign Period

A candidate’s campaign period begins once their nomination paper is filed and ends on December 31, 2018. On this date, the candidate's campaign is automatically closed. Candidates cannot accept any contributions or incur any expenses after the end of the campaign period.

If at the end of the campaign period a candidate’s campaign expenses are greater than their campaign income, their campaign will be in deficit. A candidate may take action to extend their campaign in order to do some additional fundraising.

If a candidate’s campaign has a surplus, the candidate must pay the surplus to the Clerk when filing their financial statement.

Financial Statements

Candidates are responsible for filing a complete and accurate financial statement by Friday, March 29, 2019, at 2 pm. The statement covers the period from the day the candidate filed their nomination paper until December 31, 2018.

Any candidate that filed a nomination form, must file a financial statement. This includes candidates who withdrew their nomination, candidates who were not certified and did not appear on the ballot, and candidates who were acclaimed.

Tools & Resources for Candidates

Township of Uxbridge Candidates’ Handbook

A handbook straight from the source for all you need to know to run for office in the Township of Uxbridge.

2018 Municipal Election Procedures and Rules

Vote-By-Mail and Centralized Scanner / Tabulators Procedure and Rules.

MPAC

voterlookup.ca

A tool which is an online service used to build and maintain information that will be used in the preparation of the final Voters’ List.

Election Sign By-Law

By-Law that regulates Election signs and Registered third party advertisement signs in the Township of Uxbridge.

Use of Corporate Resources for Election Purposes Policy

Policy that ensures accountable and transparent election practices, relating to the use of corporate resources.

Region of Durham Temporary Sign By-Law

By-law to regulate temporary signs and banners devices on or adjacent to Regional roads.

Ministry of Municipal Affairs and Housing Candidates’ Guide

This guide provides information to candidates for the 2018 municipal council and school board elections. The information also applies to any by-elections that may be held during the 2018-2022 council and school board term.

Ministry of Municipal Affairs and Housing Website

Website provides a summary of some of the changes following the latest review of the Municipal Elections Act, 1996

Ministry of Municipal Affairs and Housing Webinars

The Ministry of Municipal Affairs is offering webinars to interested candidates and third party advertisers regarding new responsibilities and financial rules. 

Association of Municipalities of Ontario (AMO)

This site provides information and on-line courses for Candidates.

Ministry of Municipal Affairs and Housing Candidate and Third Party Advertiser Information Session This presentation was presented on April 26, 2018 at the election information session.  The presentation is provided by the Ministry of Municipal Affairs for convenience only and should not be considered legal advice.