Becoming a Registered Third Party

Ontario residents, corporations and trade unions that will incur expenses for advertisements related to the promotion, support or opposition of a candidate, in any broadcast, print, electronic, or other medium must register as a third party advertiser. They can begin filing their Notice of Registration on Tuesday, May 1, 2018, at 8:30 am.

Who Can Register as a Third Party Advertiser?

Only the following persons and entities are eligible to file a notice of registration:

  • An individual who is normally a resident in Ontario.
  • A corporation that carries on business in Ontario.
  • A trade union that holds bargaining rights for employees in Ontario.

Who Cannot Register as a Third Party Advertiser?

Persons and entities that are not eligible to file a notice of registration include:

  • A candidate whose nomination has been filed under section 33.
  • A federal political party registered under the Canada Elections Act (Canada) or any federal constituency association or registered candidate at a federal election endorsed by that party.
  • A provincial political party, constituency association, registered candidate or leadership contestant registered under the Election Finances Act.
  • The Crown in right of Canada or Ontario, a municipality or local board.

Registration Information

  • An individual, corporation or trade union may register as a third party by filing a Notice of Registration at Town Hall in the Township of Uxbridge, 51 Toronto Street South, P.O. Box 190, Uxbridge Ontario during regular office hours, beginning Tuesday, May 1, 2018, at 8:30 am. The Notice of Registration may not be faxed, mailed or emailed, as an original signature is required.
  • The individual filing the Notice of Registration will be required to present proof of identity.
  • A person who is filing a third party registration on behalf of a corporation or a trade union must provide written authorization, satisfactory to the Clerk, that they are authorized to act on their behalf.

Things needed for Registering:

  • A completed copy of the notice of registration
  • Written authorization, satisfactory to the Clerk, that they are authorized to act on behalf of the registered third party.

  • Proof of identity
     
  • Agent authorization letter (if agent is filing on behalf of third party)

Note: Notices of Registration are public documents and are available for inspection in the Clerk’s Office.

Forms

Notice of Registration - Third Party

Form 7

Financial Statement - Auditor’s Report

Third Party

Form 8

Duties of Registered Third Parties

Form EL 55

Statement of required deposit fees for 2018 Municipal Election Signs    

Form EL 01

Registration Period

  • Notices of Registration may be filed during regular office hours at the Elections Office, Town Hall, 51 Toronto Street South, P.O Box 190, Uxbridge Ontario as of Tuesday, May 1, 2018, at 8:30 am.
  • The deadline for an individual, corporation or trade union to submit a Notice of Registration is Friday, October 19, 2018, at 4:30 pm.

Campaign Finances

An individual, corporation, or trade union cannot raise or spend any money on third party advertisements that will appear during an election in the Township of Uxbridge until they have registered as a third party and opened a bank account exclusively for the purposes of the election campaign.

Registered third parties are responsible for keeping records of the financial activities related to their campaign and are required to keep these records until November 2022 when the next council or school board takes office.

Third Party Advertisements

Timing

Third Party Advertisements may only be placed after the third party advertiser has registered with the Clerk and ends at the close of voting on Voting Day – 8:00 p.m.

Mandatory Information

All advertisements placed must include the following information:

  • The name of the registered third party advertiser;
  • The municipality where the registered third party is registered;
  • A telephone number, mailing address or email address at which the third party advertiser may be contacted regarding the advertisement.

Mandatory information for broadcasters and publishers

Registered third party advertisers must provide the following information to the broadcaster or publisher in writing:

  1. The name of the registered third party.
  2. The name, business address and telephone number of the individual who deals with the broadcaster or publisher under the direction of the registered third party.
  3. The municipality where the registered third party is registered.

Broadcasters and publishers are prohibited from running a third party advertisement unless the above-noted information is provided.

The broadcaster or publisher of a third party advertisement is required to retain the following information for a period of four years after the date the advertisement appears:

  • The mandatory information that is required for broadcasters and publishers (the name of the registered third party; the municipality where they are registered; and the contact information for the person who deals with the broadcaster or publisher);
  • A copy of the advertisement, or the means of reproducing it for inspection; and
  • A statement of the charge made for its appearance.

The broadcaster or publisher must also permit the public to inspect these records during normal business hours.

Tools & Resources for Registered Third Parties

Township of Uxbridge Registered Third Parties’ Handbook

A handbook straight from the source for all you need to know as a registered third party in the Township of Uxbridge.

2018 Municipal Election Procedures and Rules

Vote-By-Mail and Centralized Scanner / Tabulators Procedure and Rules.

MPAC

voterlookup.ca

A tool which is an online service used to build and maintain information that will be used in the preparation of the final Voters’ List.

Election Sign and Third party advertisement sign By-Law

By-Law that regulates election and registered third party advertisement signs in the Township of Uxbridge.

Region of Durham Temporary Sign By-Law

By-law to regulate temporary signs and banners devices on or adjacent to Regional roads

Ministry of Municipal Affairs and Housing Registered Third Party Advertiser Guide

This guide provides information to those wishing to register as third party advertisers for the 2018 municipal council and school board elections. The information also applies to any by-elections that may be held during the 2018-2022 council and school board term.

Ministry of Municipal Affairs and Housing Website

Website provides a summary of some of the changes following the latest review of the Municipal Elections Act, 1996

Ministry of Municipal Affairs & Housing Webinars

The Ministry of Municipal Affairs is offering webinars to interested candidates and third party advertisers regarding new responsibilities and financial rules.